Importing and exporting glossaries

A glossary is a list of source terms and their preferred translations. For example, a terminology list could include information as follows:

The glossary is stored as a tab-delimited list of source and target terms on your computer or a common server. To use a glossary, you need to import it into Wordfast Pro. After completing a translation project, you also have an option to add new terms and export the glossary to your computer or a common server. Find below the procedures for the following tasks:

• Importing a glossary

• Importing a remote glossary (Term Manager)

• Editing a remote glossary

• Exporting a glossary

Importing a glossary

To import a glossary:

1. Open Wordfast Pro and click .
   The TXML perspective appears.

2. Click Terminology > Import.
   The Import Glossary dialog box appears.
   
   
    

3. Choose File type. You have two options:

• Tab delimited: a TXT file

• TBX: an XML file

4. Enter or browse for the glossary.

5. Select checkbox to ensure that the first row of the glossary is viewed as headings.

6. Next, you have two options:

• Select Create new Glossary if you are importing the first terminology file for the project.

• Select Import into existing terminology, if you have already imported a glossary and want to combine both the files.

Creating a new glossary

To create a new glossary:

1. Follow steps 1 to 4 from Importing a glossary.

2. Click Create new glossary.

3. Click OK.
   The Create Glossary dialog box appears.
   
   
    

4. Enter Symbolic name, Source Language Code and Target Language Code.

5. Click OK.
   The terms from the local terminology list are imported and a new terminology file is created.
   
   

Import into existing glossary

To import a new glossary into an existing glossary:

1. Follow steps 1 to 4 from Importing a glossary.

2. Select Import into existing Glossary.
   The Import into existing Glossary option is activated.
   
   
    

3. Select the Existing Glossary for the open project.

4. In the If term already exists prompt, select an action to perform if there is an overlap between the existing and new terminology list.

5. Click OK.
   The Glossary import report dialog box appears. This describes the number of terms that will be imported.

6. Click OK.
   The new glossary is imported and the following message will appear:

Importing a remote glossary (Term Manager)

1. Open Wordfast Pro and click .
   The TXML perspective appears.

2. Open the Terminology menu and click New/Select Glossary.
   The Preferences - Glossary List appears.

3. Click Add.
   The Add Glossary dialog box appears.

4. Give the glossary a Symbolic Name and assign a Source and Target Language Code.

5. Enter the URL of the remote Term Manager glossary.

6. Enter the Username and Password for the remote Term Manager glossary.

7. Enter the Project Short Codes for the remote Term Manager glossary. If multiple Project Short Codes are needed, separate them with a comma.

8. Specify the Synchronization Properties.

• Synchronize blacklist terms &endash; terms marked as blacklisted in Term Manager will be synchronized with Wordfast’s blacklist.

• Automatic Synchronization &endash; Wordfast and Term Manager will automatically sync whenever a term is added or deleted.

• Synchronize on Glossary Startup &endash; As soon as the Glossary window is opened, a sync will be run.

Note: Wordfast can connect to Term Manager versions running 4.3.1 or above. Version 4.3.1 supports read access only, and read/write access is supported as of Version 4.5.

Editing a remote glossary

1. Open Wordfast Pro and click .
   The TXML perspective appears.

2. Open the Terminology menu and click Edit, then select the appropriate glossary.
   The glossary appears.

3. Click Search to search through the glossary. Both Source and Target search options are available.

4. Click Add to add a term to the glossary.

5. Click Synchronization to synchronize any added terms to the glossary.

Note: Wordfast can connect to Term Manager versions running 4.3.1 or above. Version 4.3.1 supports read access only, and read/write access is supported as of Version 4.5.

Exporting a glossary

To export a glossary:

1. Open Wordfast Pro and click .
   The TXML perspective appears.

2. Click Terminology > Export.
   The Export Glossary dialog box appears.
   
   
    

3. Select Glossary name.

4. Select File type. You have two options:

• Tab delimited: a TXT file

• TBX: an XML file
  The Glossary export report dialog box appears. This describes the number of terms that will be exported.

5. Enter or browse the location for the glossary.

6. Click OK.
   The glossary is exported and saved at the specified location.